Power Platform consists of Power Apps, Power Automate, and Power BI
What is Power Platform?
Power Platform is a collection of low-code tools designed to help create apps and workflows.
What are the benefits?
- Automate tasks with Power Automate and Power Apps
- Use Power Apps to build custom apps connected to Microsoft365 data sources
- Create reports and insights using Power BI
How do I access it?
Power Apps: https://make.powerapps.com/
You can buy a Microsoft 365 bolt-on for the Power Apps from Phoenix Software. Submit a service request for Power apps
Power Automate: https://make.powerautomate.com/
For Premium connectors you will need to purchase a standalone license via Phoenix software. Find out more about the different types of Power Automate licenses from Microsoft.
Power BI: https://app.powerbi.com/
Mobile app: https://apps.microsoft.com/detail/9NBLGGGZLXN1?culture=en-gb&country=gb&rtc=1&hl=en-gb&gl=GB
You need a Power Bi Pro licence to publish content to an app workspace and share reports. Central staff members can order from Phoenix by completing a service request for Power apps. Colleges and external institutions need to buy the licenses directly from Phoenix by contacting sales-educationteam@phoenixs.co.uk. Contact the Service Desk to have these applied to the central University tenancy.
If you are planning to create apps or workflows for your team or institution, you should request that a new environment be created. Otherwise everything will be saved to the default 'University of Cambridge' environment which everyone can access. Read more about the types of environment from Microsoft. A Production environment will be created by default unless you specify otherwise in the request form. Complete a Service Request to request a new Power Environment.
We also recommend the use of service accounts for apps and flows that are used for important processes, to prevent loss of access when a user leaves. Service accounts can be created via Toolkit but you will need to request licenses for the account.
Backups
Power Apps, Power Automate flows and Power BI reports are not currently backed up by an external backup solution.
How to transfer ownership
Power Automate (Flows)
To change the owner of a Power Automate flow, refer to the Microsoft guidance.
Key steps:
- Add the new owner as a Co-owner of the flow.
- Review all connections used within the flow.
- Update any connections that are currently using your credentials to use:
- The new owner’s account, or
- A shared/service account where appropriate.
- Fully test the flow to confirm it runs successfully using the updated credentials.
Power BI Dashboards
Ownership depends on the location of the dashboard.
If stored in My Workspace (personal workspace), it must be moved or republished to a shared (team) workspace.
Further guidance is available on the Power BI Community Blog
Key steps:
- Move or republish content to a shared workspace.
- Assign appropriate roles (Admin/Member) to new owners.
- Ensure dataset credentials and refresh configurations are not tied to your account.
Power Apps
To assign a new owner:
- Go to: https://make.powerapps.com
- Navigate to "Apps:
- Select the app then click "… (ellipsis)' and "Share"
- Add the new owner(s):
- Enter user or group
- Assign Co-owner (Contributor) permissions
Additional actions:
- Review all data connections used by the app.
- Update any connections that rely on your credentials to use the new owner or a shared account.
- Test the application to confirm full functionality.
Across all platforms, ownership transfer requires:
- Assigning co-owners
- Updating connections and credentials
- Moving assets to shared environments/workspaces
- Performing full testing to ensure continuity
How do I get help?
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