Microsoft OneDrive

What is OneDrive?

Microsoft OneDrive is a cloud-based storage service that enables you to store, share and sync your files that are personal to you, and to collaborate with others.

Files stored in OneDrive can be managed via a web browser or dedicated app, you can also sync local folders from your device to the cloud storage. OneDrive is best suited for sharing with small groups of people, if you wish to share with a wider audience then a SharePoint site might be more appropriate.

What OneDrive gives you

OneDrive is best suited for working documents that are personal to you. If you want to share documents with your team or a wider group, you should use a SharePoint site. This means that other people can access them if you’re away or once you have left the University.

• 1TB storage space for staff and students (100GB for visitors and guests)
• Large file uploads up to 100GB supported
• Integration with Office365 apps and Microsoft Teams
• Files on Demand reduces local storage space use

What you can store on OneDrive

OneDrive is suitable for high impact data (level 2).

OneDrive is not suitable for:

• health data where individual patients are named or can be identified
• data that is subject to a specific contractual agreement that specifies a particular storage method (that is not OneDrive)
• data that is subject to a specific contractual agreement that prohibits storage in a public cloud service

Find out about University data classifications

How OneDrive compares with other storage services

You can find out more about how OneDrive compares with other storage services we offer including SharePoint, Google Drive and Dropbox. 

Find out more about other file storage services 

How to access OneDrive

• Log in via a web browser using your University account (formerly called Raven) - https://www.office.com/  click on the App Launcher then select the OneDrive icon 
• Available as an app for mobile iOS and android devices - (Google Play Store or Apple App Store )
  • Sign in to OneDrive in Android
  • Sign in to OneDrive in iOS
• Desktop version included in the Office365 Apps suite for those with an A3 license (PC/Mac)
  • Sync files with OneDrive in Windows
  • Sync files with OneDrive on MacOS

For Linux there are no official Microsoft OneDrive clients and UIS are unable to provide support or assistance for third-party clients. Linux users can acces OneDrive via a web browser.

Get help using OneDrive

• How to share links to documents in Office 365, SharePoint and OneDrive
• Manage your files in OneDrive
• Save storage space with Files on Demand
• OneDrive restrictions and limitations
• Fix OneDrive sync problems