skip to content

IT Help and Support

University Information Services
 

The University defines four levels for classifying data based on the impact that compromise of this data would have. The following explanations are in response to queries based on personal data. For fuller information see the Information Classification Tables link below.

Level 3: High or Very High Impact

Data of the type where:

  • there is a pressing requirement to limit who has access to it
  • there is need to define who is on the access list specifically
  • there is a need to ensure that the above list is complete (that is, it is known for certain there aren't other people who can see it by nature of their jobs – for example, HR or systems administrators).
     

Level 2: Medium Impact

Data of the type where restricted access is required, but it is acceptable for systems administrators and super users to also have access to it.
 

Level 1: Low Impact

Data of the type that is not quite 'public' or publicised data, perhaps because it includes some degree of personal data, but required for people to do their work in the University, for example:

  • a photoboard of personnel in a building, with their job titles
  • a telephone list of staff in a department
  • a lecture list, with lecturer names and rooms for students in a certain tripos.
     

Level 0: Negligible Impact

All data that doesn't fall into one of the classifications above.


Ultimately, the data owner decides the data security classification

Once that decision is made, the appropriate storage can be determined, along with the access controls (that is: who has access and how granular that access is).

 


Further information

 Classify and store your data

 Information Security Risk Assessment

 Information classification tables

 Reducing the information security risk

 Storage

 Storing and sharing personal data

UIS Service Desk

Phone padded  Service status line: (01223 7)67999
Website  Sign up for SMS/email status alerts
Website  Read major IT incident reports

UIS bITe-size bulletin

A regular newsletter aimed at the University's IT community, highlighting service and project news from UIS.

Sign up >

Latest news

Change to Raven login screen from Tuesday 14 February

26 January 2023

New login screen for current University members The login screen for Raven-protected websites and applications will change from Tuesday 14 February for current members of the University. It will become the same screen most of you are already familiar with from logging in to your University Microsoft account to access, for...

Changes to Microsoft Stream video sharing from Tues 07 Feb

26 January 2023

26 January 2023 What’s happening UIS is disabling uploads to Microsoft Stream (Classic), the old version of the video sharing app, on Tuesday 07 February. The new version is called Stream (on SharePoint). Teams meeting recordings are already being automatically saved to Stream (on SharePoint). More information: Stream (on...

Institutional File Storage (IFS) service release new features to Self-Service Gateway

18 January 2023

18 January 2023 Several new features are now live on the Self-Service Gateway run by the Institutional File Storage (IFS) service. IFS is a service for institutions to store and share everyday documents with colleagues. IFS Data Owners and Data Managers can use the Self-Service Gateway  portal to buy and administer storage...