Town halls are a type of meeting that can be created in Teams with a focus on presenters and shared content. Attendee interaction in Town Halls is restricted to a managed, written question and answer format. By default, attendee cameras and mics will be turned off when they join a town hall.
There are restrictions to who can create this particular meeting type:
- You must have an Exchange Online mailbox and an A3 or A5 Office 365 licence.
- You must also be in the permissions group to create Town Hall meetings and access the University Town Hall Scheduling Calendar.
Creating a Town hall
Request access
Complete the form via the self-service request portal (you only have to do this once). The UIS Service Desk team will assign you the necessary permissions to create Town Hall meetings and edit the shared Calendar. You will get confirmation once this has been done. It can take 24-48 hours for the change to take effect in the system before you will have access to create Town Hall meetings in Teams.
Use the UoC Town Hall Scheduling Calendar to help plan and manage bookings
The University can only run 15 simultaneous Town halls at any one time, so to help avoid clashes we ask that all scheduled Town Halls are added to the UoC Town Hall Scheduling Calendar. If the quota for simultaneous Town Halls should be exceeded, those that are booked in the UoC Town Hall Scheduling Calendar will be given priority. To add the calendar to webmail follow these steps:
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Select the calendar option in the Outlook Web App
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Select 'Add Calendar'
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Select 'Add from directory'
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Type 'UoC Town Halls Event Scheduling' into the search field and click on the calendar that appears in the results drop-down
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Select a calendar category from the menu supplied by the drop-down menu to choose where it will display in your list of calendars
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Select the 'Add' button
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You will see a notification on screen to say the calendar has been added and the calendar can now be found under the calendar group you selected
