University of Cambridge students
Quickly check your eligibility
Go to your Lookup page and click the Groups tab – if the Students for the Microsoft Enrolment for Education Solutions group is listed, you are eligible:
How UIS determines which students qualify for a University Cambridge Microsoft account
All matriculated students of the University are included, EXCEPT for:
- Judge Business School students who started before Michaelmas Term 2018
- all Clinical School students
- all Sainsbury Laboratory students
- all Department of Zoology students.
If you fall under one of these exemptions you are covered under your respective institution's own EES Agreement, not the University's EES Agreement. You must log in to the Microsoft portal using your institutional email address (i.e. @jbs.cam.ac.uk, @medschl.cam.ac.uk, @medlan.cam.ac.uk, @slcu.cam.ac.uk or @biosci.cam.ac.uk) and institutional password.
Note: if you have been excluded from the 'Students for the Microsoft EES Enrolment for Education Solutions' group – of if you wish to be – please speak to your local IT staff, as it is they who maintain this data. UIS can not add or remove you from this entitlement group.
University of Cambridge employees, and staff from participating Colleges and other non-University Institutions
Quickly check your eligibility
Go to your Lookup page and click the Groups tab – if the 'Combined staff for Microsoft Enrolment for Education Solutions' group is listed, you are eligible:
How UIS determines which staff qualify for a University Cambridge Microsoft account
Staff employed directly by the 'core' University institutions (i.e. who are flagged as 'Staff' in the payroll system) are eligible.
New staff
New staff are added to the system a few days before their first pay day and will not be able to access the Microsoft portal until this happens – if this causes a problem, please contact the UIS Service Desk.
Retiring staff
Retiring staff lose their entitlement to a University of Cambridge Microsoft account upon retiring. If you are retiring, but will continue on as an emeritus professor or a similar role, please speak to your local IT staff and ask them to inform the UIS Service Desk that you are entitled to keep your University Microsoft account, so that UIS can add you to the appropriate access group to enable you to retain access to your account.
Staff from the University's affiliated institutions
Staff from institutions that are merely affiliated or related to the University do not automatically qualify, unless they are from an insitution that has opted to join the University's EES Agreement:
These institutions have paid for a specified number of licences for their staff, and allocate those licences as they see fit. They maintain their own list of licensed staff, which UIS uses to grant access to the University of Cambridge Microsoft portal.
If you are a member of staff from a non-University institution that is participating in the Agreement, but you cannot log in to the Microsoft portal, please contact your local IT staff to check whether they have included you on their list of eligible staff – the UIS Service Desk can't add you to your institution's membership list.
Exceptions
Staff of the Judge Business School, Clinical School, Sainsbury Laboratory and Department of Zoology are covered under their respective institutions' own EES Agreements, and must log in to the Microsoft portal with their institutional email address and password instead.
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