A University of Cambridge Microsoft account lets you install the Office 365 ProPlus suite on your personal devices and gives you access to a 5TB OneDrive for Business cloud-based filestore and possibly some other Microsoft services that you may be granted personal access to, such as SharePoint online group sites. It also provides a licence to install Office desktop software on institutionally-owned machines. Here's how to check whether you qualify for an account:
University of Cambridge Undergraduate Students
Quickly check your eligibility
Go to your Lookup page and click the Groups tab – if the Students for the Microsoft Enrolment for Education Solutions group is listed, you are eligible:
How UIS determines which undergraduates qualify for a University Cambridge Microsoft account
All matriculated undergraduate students of the University are included.
Note: if you have been excluded from the 'Students for the Microsoft EES Enrolment for Education Solutions' group – or if you wish to be – please contact the UIS Service Desk.
University of Cambridge employees, postgraduates, staff from participating Colleges and other non-University Institutions
Quickly check your eligibility
Go to your Lookup page and click the Groups tab – if the 'Combined staff for Microsoft Enrolment for Education Solutions' group is listed, you are eligible:
How UIS determines which staff qualify for a University Cambridge Microsoft account
Staff employed directly by the 'core' University institutions (i.e. who are flagged as 'Staff' in the payroll system) are eligible.
New staff
New staff are added to the system a few days before their first pay day and will not be able to access the Microsoft portal until this happens – if this causes a problem, please contact the UIS Service Desk.
Emeritus professors
Staff lose their entitlement to a University of Cambridge Microsoft account upon retiring unless they continue on as an emeritus professor or in a similar role. If you believe you fall into this category, please speak to your local IT staff to arrange continued access with UIS.
Staff from the University's affiliated institutions
Staff from institutions that are merely affiliated or related to the University do not automatically qualify, unless they are from an insitution that has opted to join the University's EES Agreement:
These institutions have paid for a specified number of licences for their staff, and allocate those licences as they see fit. They maintain their own list of licensed staff, which UIS uses to grant access to the University of Cambridge Microsoft portal.
If you are a member of staff from a non-University institution that is participating in the Agreement, but you cannot log in to the Microsoft portal, please contact your local IT staff to check whether they have included you on their list of eligible staff – the UIS Service Desk can't add you to your institution's membership list.
Exceptions
Staff of the Judge Business School, Clinical School, Sainsbury Laboratory and Department of Zoology are covered under their respective institutions' own EES Agreements, and must log in to the Microsoft portal with their institutional email address and password instead.
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