Book a Cisco hybrid meeting room

You can book a room using Microsoft Exchange Online (using Microsoft Outlook). 

1. Create a calendar invitation adding the meeting details, attendees and selecting the Microsoft Teams option
2. Add the meeting room to the calendar invitation in the same way you would add attendees

You can check the availability of the meeting room in the calendar.

The meeting rooms are either: 

1. automatically approved  
2. moderated/authorised by the meeting room owner 
3. automatically declined (to those who do not have permission to book the resource which could be because they have been restricted to certain teams or departments). 

Once you have booked the meeting room, you will receive an email confirmation.

Adding a Cisco hybrid meeting room to your recurring meeting series

You can add a hybrid meeting room to your meeting series by changing the room in your calendar invitation. You will need to create a new meetings series if you set this up before July 2021.

Sensitive information in meeting titles

The meeting name will be displayed on the meeting room control panel and the Touch 10 interface, even if it is set as private in Outlook. You must ensure your meeting title does not contain any sensitive information, for example, the name of interviewees if you are setting up hybrid interviews.