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IT Help and Support

University Information Services
 

The sources from which an expiry date may be taken are:  

  • CHRIS record End Date 
  • CamSIS record End Date 
  • Registration form Review Date (shown as Review Date in Lookup) 

If a Cardholder has a permanent staff status, they will receive a Card valid for ten years. Otherwise, the system will compare all available end dates and use the end date furthest into the future. 

Note: the system is not currently able to distinguish between a permanent employee record and an open-ended ceremonial position in CHRIS, which is leading to some incorrect expiry dates. If you are encountering this problem, please contact universitycard-dev@uis.cam.ac.uk for advice. 

Students

Student expiry dates are calculated as the CamSIS End Date + 75 days 

  • CamSIS uses the student’s Expected Graduation Term and the Term End Date to determine the student’s End Date 
  • The term End Dates used are: 
    • Michaelmas Term: 19 December 
    • Lent Term: 25 March 
    • Easter Term: 18 June 
  • A change request has been submitted to CamSIS asking for the following dates to be used as Term End Dates for PhD students: 
    • Michaelmas Term: 04 January 
    • Lent Term: 16 April 
    • Easter Term: 30 September  

Permanent staff 

Someone will be considered as permanent staff if they either: 

  • Have a live CHRIS record with no End Date 
  • Have a Registration form submitted with a Standing of 'Staff' and a Review Date of 2.5 years or more in the future. 

Permanent staff will receive a Card valid for 10 years. 

Fixed-term staff 

Fixed term staff either: 

  • Have an End Date in CHRIS 
  • Have a Registration Form submitted with a Standing of 'Staff' and a Review Date less than 2.5 years or more in the future. 

Visitor/other categories 

For other Cardholders, expiry dates are based on the Review Date given on their Registration Form. The maximum validity of these Cards is 3 years.