The sources from which an expiry date may be taken are:
- CHRIS record End Date
- CamSIS record End Date
- Registration form Review Date (shown as Review Date in Lookup)
If a Cardholder has a permanent staff status, they will receive a Card valid for ten years. Otherwise, the system will compare all available end dates and use the end date furthest into the future.
Note: the system is not currently able to distinguish between a permanent employee record and an open-ended ceremonial position in CHRIS, which is leading to some incorrect expiry dates. If you are encountering this problem, please contact universitycard-dev@uis.cam.ac.uk for advice.
Students
Student expiry dates are calculated as the CamSIS End Date + 75 days
- CamSIS uses the student’s Expected Graduation Term and the Term End Date to determine the student’s End Date
- The term End Dates used are:
- Michaelmas Term: 19 December
- Lent Term: 25 March
- Easter Term: 18 June
- A change request has been submitted to CamSIS asking for the following dates to be used as Term End Dates for PhD students:
- Michaelmas Term: 04 January
- Lent Term: 16 April
- Easter Term: 30 September
Permanent staff
Someone will be considered as permanent staff if they either:
- Have a live CHRIS record with no End Date
- Have a Registration form submitted with a Standing of 'Staff' and a Review Date of 2.5 years or more in the future.
Permanent staff will receive a Card valid for 10 years.
Fixed-term staff
Fixed term staff either:
- Have an End Date in CHRIS
- Have a Registration Form submitted with a Standing of 'Staff' and a Review Date less than 2.5 years or more in the future.
Visitor/other categories
For other Cardholders, expiry dates are based on the Review Date given on their Registration Form. The maximum validity of these Cards is 3 years.