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Who qualifies for a licence in the University's Microsoft tenancy

The University has signed up to a Microsoft Enrollment for Education Solutions (EES) license. The licences we purchase under this scheme are only available for staff and students studying or working for the Collegiate University. A friend or relative of someone who qualifies is not elligable for a licence.

UIS centrally purchases Office 365 for staff in departments via the CHEST Software Subscription Fund. If colleges wish to have licences in the UIS tenancy, they must pay for them separately.
 

Office 365 licence levels

There are three licence levels under our EES agreement: A1, A3 and A5.

A1 A3 A5
Exchange Online licence (50GB mailbox quota) Everything in A1 plus: Everything in A3 Plus:
Word, Excel and Powerpoint via a browser Exchange Online licence (100GB mailbox quota) PowerBI Pro
Microsoft Teams PC/Mac versions of Word, Excel and Powerpoint Teams Telephony (from Q4 2021)

Licence allocation

  • Anyone with an active CRSid gets an account in Blue/Azure Active Directory. This allows them to authenticate to applications they've been given permission to use. (This is applies to any suitably configured application, not just Office 365.)
  • All current undergraduate students, as reported by CamSIS, get a Student A3 licence.
  • Current staff (as reported by CHRIS) will automatically get an A1 or A3 licence.
  • Users who are not licensed automatically by CamSIS or CHRIS will need a manual licence allocation. The elligibility criteria for this is currently being reviewed.

Office 365 bolt-ons

Some products are costed extras to the standard Office 365 licence. These include:

  • Visio
  • Project
  • PowerBI Pro

From October 2021, UIS will maintain a pool of licences for these products (funded by the CHEST Software Subscriptions Fund). Departments can request licences from this pool by submitting a service request in HEAT via the UIS Service Desk.

Departments must remember that although the department is not directly paying for the licences, the University is still paying for them on the understanding that they fulfil a genuine business need. Departments are expected not to request licences merely because they are preceived to be 'free' at the point of allocation.

UIS will monitor use of these bolt-on licences and, if it determines that a licence is not being used, the user's licence will be unassigned.

Teams Telephony

Once integration work between the University's telephone system and MS-Teams is complete, it will be possible for a user to have their current extension number in MS-Teams instead of on a Cisco handset. The user will still be charged the standard £5 telephone fee from UIS Telecoms as this will contribute towards the Teams Telephony license.

UIS Service Desk

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