Who qualifies for a licence in the University's Microsoft tenancy
The University has signed up to a Microsoft Enrollment for Education Solutions (EES) contract. The licenses we purchase through this scheme are only for Collegiate University staff and students. People working solely for commercial entities outside of the University are not eligible.
UIS centrally purchases Microsoft 365 for staff in departments via the CHEST Software Subscription Fund. If colleges want to have licences in the UIS tenancy, they must pay for them separately.
Microsoft 365 licence levels
There are 3 licence levels under our EES agreement: A1, A3 and A5.
Find out what each licence level includes.
Licence allocation
- Anyone with an active CRSid gets an account in EntraID/Blue AD. This allows them to authenticate to applications they've been given permissions to use. This applies to any suitably configured application, not just Microsoft 365.
- All current students, as reported by CamSIS, get a Student A3 licence.
- Most current staff, as reported by CHRIS, will automatically get an A3 license with a few getting an A1.
- Users who are not licensed automatically by CamSIS or CHRIS will need a manual licence allocation. The eligibility criteria for this is currently being reviewed.
Troubleshooting licensing issues
Find out why licensing issues can arise for different types of users and how to fix them.
Find out how to fix Microsoft licensing issues
Microsoft volume activation
You can use volume activation to automate and manage the activation of Microsoft software across your institution.
Read volume activation technical information
Client Access Licences (CALs)
As part of the University's Microsoft EES Agreement, the University and participating institutions are covered under the Core and Enterprise Client Access Licence (CAL) Suites.
CALs do not involve software installation or configuration. They are a legal entitlement and requirement. They allow Microsoft software on the client to access Microsoft software running on a server. Institutions must buy and handle the licenses needed for their server software.
Find out more about about Client Access Licences on Microsoft’s website
Perpetual Office 2022 licences
It is possible to buy a perpetual Office 2022 license. This allows the use of Word, Excel and PowerPoint on a PC or Mac without users needing an Office 365 A3/A5 license.
To obtain a quote, please email Phoenix Software at Sales-EducationTeam@phoenixs.co.uk
Please note: this version of Office does not have the same feature updates as the Microsoft 365 suite of apps.
Office 365 bolt-ons
Some Microsoft 365 products are costed extras to the standard Microsoft Office EES licence. This includes:
- CoPilot
- Power Platform (Including PowerBI)
- Project
- Teams Room
- Visio
- Visual Studio
Find out how to order Office 365 bolt-ons
Teams Telephony
We've connected the UIS Microsoft 365 tenancy to the University's CallManager phone system. Users can request that their phone number be transferred from CallManager to Teams.
To request this, please contact phones@uis.cam.ac.uk with the CRSid and phone numbers to be migrated. Institutions will continue to pay the standard £5 telephone fee to UIS Telecoms. This fee helps support the Teams Telephony license.
Find out more about Microsoft Teams Phone
Teams Meeting Rooms
UIS can supply and manage hardware for a hybrid meeting room.