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All University members now have access to Google G Suite@Cambridge

last modified May 08, 2019 01:24 PM
UIS enrolled all members of the University in our Google G Suite account, known as G Suite@Cambridge, on 2 May.

What is G Suite?

G Suite is Google's collaborative online work environment. You can access it from any computer with an internet connection and a web browser, on most operating systems. It includes the following apps:

  • Google Drive – an unlimited cloud-based filestore
  • Google Calendar – shared calendars
  • Google Docs, Sheets, Slides and Forms – office productivity apps
  • Google Keep – note-taking app
  • Google Hangouts – text, voice and video conversations (up to 25 people)
  • Google Meet – desktop and mobile videoconferencing (up to 30 participants)

Note that our agreement with Google covers only these core G Suite apps and we cannot enable any other services (for example, Google Analytics).

Learn more: Google G Suite for Education | G Suite Terms of Service

You'll be able to share and collaborate on Google documents, sheets and slides with anyone with an @cam email address, while keeping them Raven protected. You’ll also have unlimited file storage on Google Drive, and can use it to securely share files with other Cambridge users or set up Team Drives with your colleagues.

Simply log in at www.google.com and access the apps from the menu in the top right of the page:

G Suite app menu

 

What happens if I had a personal G Suite account registered with my @cam email address?

If you had a personal Google account registered under your @cam email address, you'll need to choose a new, non-@cam email address for that account.

When you log in, you'll see a message that there are two accounts associated with your @cam address:

Google message about there being two G Suite accounts associated with your @cam email address

Following the link to your 'Organizational G Suite Account' will direct you to the login screen for your University G Suite@Cambridge account.

If you follow the link for your 'Individual Google Account', you'll be asked to choose a new email address for this account:

Google screenshot 2

You have two options:

  • create a new Gmail address (the first option)
  • use an existing personal email address (the second option).

For the second option, you could use an institutional email address (for example, abcd123@botolph.cam.ac.uk) or hermes email address (for example, abcd123@hermes.cam.ac.uk) if you have one.

Once this process if complete, you’ll have a new G Suite@Cambridge account linked to your @cam email address, as well as your separate personal Google account with all of your files.

Can you migrate my personal Google account into a G Suite@Cambridge account?

Unfortunately, it's not possible to migrate accounts now that the enrolment process is complete. However, you can export and download data from Google apps and then upload it to your new account, if you wish. Details are available on Google's support pages.

Any questions? 

If you have any queries about the account change, please contact the .

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