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Departmental shared drives have been migrated to the Institutional File Store (IFS) service and as a result the drive mappings are different when you are using AppsAnywhere virtual desktops.


About shared drive mappings in AppsAnywhere

As part of the work to launch the new virtual Windows desktop service, AppsAnywhere, UIS has migrated data from shared drives to its Institutional File Store (IFS) service.

As a result, the mappings for shared drives in AppsAnywhere are different, but resolve to the same place as usual so any changes you make in AppsAnywhere are reflected in both drive mappings:

Drive name


AppsAnywhere drive name

R: Restricted access and cross divisional data sharing R: (RShare)
J: General applications and utilities J: (JShare)
K: Shared drive storage area Z: (Group)
You will see all departments listed here, but will only have access to some
M: Users' personal file storage The M drive is being retired. You should move your M: drive files to your personal OneDrive filestore. See: Retirement of the UAS M drive for instructions.


Shared drive mappings by institution

All Departments are listed in the new Z: drive, which has replaced the former drives such as K:, E:, L: and others. Although you will now see all Departments listed on the Z: drive, access is controlled by the use of permissions so you will not be able to access them all.

Once you have found your Department’s folder on the Z: drive, you may need to navigate down through the hierarchy until you find the shared folders that you are familiar with.

(This list will be added to as institutions are onboarded to AppsAnywhere.)


Old shared drive(s)

New mapping on the Z drive
Academic Division K,X Z:\Academic Division
Cambridge Admissions Office K,S,X Z:\Academic Division
Z:\Research Office on BLUE
Childcare Office K,L,Y Z:\ChildCare Office
Z:\Personnel Division
Clinical School K,P,W,Y Z:\Human Resources\Personnel Division
Compliance (Shared Services) H,K,L,Y Z:\Human Resources\Personnel Division
COVID Helpdesk K Z:\Health and Safety Division
Disability Resource Centre K Z:\DRC
Education Services K,X Z:\Academic division
Finance Division  

Z:\finance division\finance division

Gates Cambridge Trust K Z:\Faculties Offices and Schools\Cambridge Trusts\Gates Cambridge Trust
HR Advisory Service K,P,Y Z:\Human Resources\Personnel Division
Institute of Continuting Education K

Z:\Institute of Continuing Education

Malaysian and Commonwealth Studies Centre K Z:\faculties offices and schools\malaysian commonwealth studies centre
Occupational Health K Z:\Occupational Health
Office of Postdoctoral Affairs K,Y,P Z:\Human Resources\Personnel Division
ourcambridge K,Y Z:\Management Information Services Division
Pay and Grading K,L,P,Y Z:\Personnel Division
Z:\Human Resources
Safety Office K Z:\Health and Safety Division 
School of Arts and Humanities K, L, Y Z:\academic division\school of arts and humanities
(See also: Z:\finance division\finance division)
School of the Biological Sciences K Z:\Faculties Offices and Schools\School of the Biological Sciences
School of Humanities and Social Science K, X Z:\Academic Division\SHSS
School of the Physical Sciences K Z:\faculties offices and schools\school of the physical sciences
Security Office K Z:\Health and Safety Division 
Sports Office K Z:\Physical Education
Staff Counselling Service K, L Z:\Counselling Service Staff
Strategic Partnerships Office K,X Z:\Academic division
Student Counselling Service K, L Z:\Counselling Service Student
University Biomedical Support Services K Z:\University Biomedical Support Services