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Who can get a University of Cambridge Microsoft account?

A University of Cambridge Microsoft account lets you install the Office 365 ProPlus suite on your personal devices and gives you access to a 1TB OneDrive for Business cloud-based filestore and possibly some other Microsoft services that you may be granted personal access to, such as SharePoint online group sites. It also provides a licence to install Office desktop software on institutionally-owned machines. Here's how to check whether you qualify for an account:

University of Cambridge students

Quickly check your eligibility

Go to your Lookup page and click the Groups tab – if the Students for the Microsoft Enrolment for Education Solutions group is listed, you are eligible:

Students' Lookup Group

How UIS determines which students qualify for a University Cambridge Microsoft account

All matriculated students of the University are included, EXCEPT for:

  1. Judge Business School students who started before Michaelmas Term 2018
  2. all Clinical School students
  3. all Sainsbury Laboratory students
  4. all Department of Zoology students.

If you fall under one of these exemptions you are covered under your respective institution's own EES Agreement, not the University's EES Agreement. You must log in to the Microsoft portal using your institutional email address (i.e. @jbs.cam.ac.uk, @medschl.cam.ac.uk, @medlan.cam.ac.uk, @slcu.cam.ac.uk or @biosci.cam.ac.uk) and institutional password.

EES entitlement for students

Note: if you have been excluded from the 'Students for the Microsoft EES Enrolment for Education Solutions' group – of if you wish to be – please speak to your local IT staff, as it is they who maintain this data. UIS can not add or remove you from this entitlement group.

University of Cambridge employees, and staff from participating Colleges and other non-University Institutions

Quickly check your eligibility

Go to your Lookup page and click the Groups tab – if the 'Combined staff for Microsoft Enrolment for Education Solutions' group is listed, you are eligible:

Staff Lookup Group


How UIS determines which staff qualify for a University Cambridge Microsoft account

Staff employed directly by the 'core' University institutions (i.e. who are flagged as 'Staff' in the payroll system) are eligible.

New staff

New staff are added to the system a few days before their first pay day and will not be able to access the Microsoft portal until this happens – if this causes a problem, please contact the UIS Service Desk.

Retiring staff

Retiring staff lose their entitlement to a University of Cambridge Microsoft account upon retiring. If you are retiring, but will continue on as an emeritus professor or a similar role, please speak to your local IT staff and ask them to inform the UIS Service Desk that you are entitled to keep your University Microsoft account, so that UIS can add you to the appropriate access group to enable you to retain access to your account.

Staff from the University's affiliated institutions

Staff from institutions that are merely affiliated or related to the University do not automatically qualify, unless they are from an insitution that has opted to join the University's EES Agreement:

List of non-University institutions participating in the University's EES Agreement

These institutions have paid for a specified number of licences for their staff, and allocate those licences as they see fit. They maintain their own list of licensed staff, which UIS uses to grant access to the University of Cambridge Microsoft portal.

If you are a memeber of staff from a non-University institution that is participating in teh Agreement, but you cannot log in to the Microsoft portal, please contact your local IT staff to check whether they have included you on their list of eligible staff – the UIS Service Desk can't add you to your institution's membership list.

Exceptions

Staff of the Judge Business School, Clinical School, Sainsbury Laboratory and Department of Zoology are covered under their respective institutions' own EES Agreements, and must log in to the Microsoft portal with their institutional email address and password instead.

Further details on the Clinical School Computing Service's agreement

EES entitlement for staff