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Frequently asked questions

This list of Frequently Asked Questions (FAQs) has been collated to help drive a consistent understanding of the Research Analytics application. It will be regularly updated in line with ongoing user input. To suggest an addition to these FAQs, please email .

Q. What is the purpose of the Research Analytics application?

The application is designed to provide the senior administration of the University with a strategic view of the Research activity via a simple-to use web interface.

It is not intended as a direct replacement for the Yellow Book, although some of the reports are similar and are derived from the same data source(s).

Q. Who are the intended users of this application?

As the content is strategic rather than operational, it is intended for use by the Vice Chancellor, Pro-Vice Chancellors, Heads of School, Heads of Department and Committee Members.

School Finance team members should also have access, but the application is not intended for use by Department Administrators or individual PIs.

Q. How many roles does the application have?

The application has three different roles:

  • Administrator
  • Global User
  • Department User

Q. What can the Global User view?

The Global User role has unrestricted access to the application and can view records across all Schools and all Departments.

This role is reserved for the VC, PVCs, Heads of School, Committee Members and School Finance Managers.

Q. What can the Department User view?

The Department User role has limited access to the application and can only view records for their own Department(s). Heads of Department are allocated this role.

Q. What can the Administrator view?

The Administrator role also has unrestricted access and can view all records. Administrators can also add/update/remove user permissions and also upload data on a monthly basis. This role is performed by selected members of MISD and PRAO.

Q. Where are the data for these reports derived from?

Data are derived from a number of different University of Cambridge systems – including pFACT & X5, CUFS and the RCO database.

An important point to note is that all organisational structures are reported as they exist at the time of the query. This means, for example, that if a department has moved from one school to another, this facility will show it as always having been in its new location. This enables like-for-like comparisons over a period of time

Further details of the data source(s), fieldnames and calculations used are included in the individual report definitions – accessible within the application.

Q. How often is the data updated?

As this is a strategic management tool, data is typically updated just once a month by PRAO as part of their Yellow Book production process. If more up to date information is required, users will need to refer to the relevant core system instead.

Q. How can I tell when the data was last updated?

Updates should take place on or around the 10th day of each month. The exact date of the last data refresh is clearly shown in the top left hand corner of the screen.

Q. Are awards from all sources included?

No. Data for awards funded by HEFCE and JISC are specifically excluded from the application.

Q. How is access to the application secured?

Access to the application is secured via Raven encryption. Only users who have been added to the relevant access control group are able to access the application.

Q. How do I request access for additional users?

Requests for additional users should be emailed to: .

Please provide the following details when submitting your request for access:

  • User name
  • CRSid
  • Job title/role
  • Department(s)

There is no guarantee that your request for access will be accepted, as the application has been designed with a very specific and limited audience in mind and is not intended for general use.

Q. Are confidential or sensitive grants excluded?

No. There is no means of highlighting a grant in the UFS as being confidential or sensitive in nature. As a result, all grants are displayed – apart from those from HEFCE and JISC as mentioned previously.

Q. How do I report issues or raise queries?

Please report any issues or queries via email to the following address: .

Please provide as much detail as possible to allow us to deal with your query in an efficient manner.