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How to share a file with someone who has their own personal Microsoft Cloud account (e.g. someone@outlook.com), but who is not listed in the University Active Directory.

Quick start

  1. In your OneDrive file view, right-click the file you want to share.
  2. Choose Share from the pop-up menu.
  3. Enter the email address of the person you want to share with.
  4. Click Share.

 

Detailed instructions

  1. In this example we are going to share the right-hand photograph, pharos.jpeg, with the user bobdowlingxxxx@outlook.com, who is not in the University Active Directory. Start with your files showing in your browser:

    B01
     

  2. Right-click on the file to share to reveal a menu of options. Click the Share menu item at the top of the menu:
    .
    B02
     
  3. This will open a dialog box to set the options:
    Note: the default option is to share read/write; the person you share with can edit or replace the file.

    B03
     

  4. Start typing the email address for the user. If you have not used this address before then it will be flagged as 'no results' until you complete the address:

    B04
     

  5. Once the address is complete it will also appear in the drop-down menu. Click on the name to select it:

    B05
     

  6. The system alerts you that the user in question 'is outside of your organization'. What it means is that this particular email address is outside of the University's Active Directory:

    B06
     

  7. The default option lets you add a message which will be sent to the sharee. Un-tick the 'send an email invitation' option to not do this. Click the Share button:

    B07
     

  8. Control is then returnd to the previous page, and you will see a confirmation pop-up message appear for a few seconds:

    B08
     

  9. The receiving user, bobdowlingxxxx@outlook.com, will receive an email carrying your message and a link to the file that has been shared. This email does not come from you and cannot be (usefully) replied to:

    B09
     

  10. If the user clicks the link in the email they will be prompted to authenticate to the Microsoft Cloud using *their* non-Cambridge identity:

    B10
     

  11. They will then get access to the file:

    B11

 

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