skip to primary navigationskip to content

Leaving the University

This video is also available to view on the Streaming Media Service (SMS):

When you leave the University, you'll need to remove your account from the Cambridge University 'team' in the Self-Service Gateway.

Your Dropbox account will be downgraded to a free Personal Basic account.

When this happens, you need to:

  1. create a new password

  2. change the email address associated with your Dropbox account to another email address you own

If you don’t do steps 1 and 2, you won’t be able to login to your Dropbox account when you leave.

If you leave the University without changing your email address and haven't given us a leaving email address, we'll block access to your account.

After 60 days, your files will be deleted.

Set up a leaving email address

  1. Go to

  2. On the 'Person' tab, click on the 'Edit' button at bottom of the page

  3. Scroll down to Leaving email address:

  4. In the text box next to Value, add an email address you’ll be able to access after you leave the University

  5. Select University from the dropdown on the right of the row for the Leaving email address

  6. Click ‘Save’

  7. Your leaving email address should now be displayed on You can change it at any time by following the same steps.

What you can do after your account is removed from the University team

  • If you’re using less than your 2GB storage allowance, you can continue using the free Basic account

  • If you need more Dropbox storage space, you can purchase a Dropbox Plus account

  • Alternatively, you can move some or all of your files out of your Dropbox.

If you need to discuss the leaving process in more detail with us, please email

Getting help

UIS Service Desk
General support queries

  Phone padded  (01223 7) 62999

UAS Service Desk
Administrative staff queries

  Phone padded  (01223 3) 32999

UIS bITe-size bulletin

A regular newsletter aimed at the University's IT community, highlighting service and project news from UIS.

Sign up >  |  Back issues

UIS Service Status

Phone padded  Service status line: (01223) 463085
Website padded  Sign up for SMS/email status alerts

RSS Feed Latest news

All University members now have access to Google G Suite@Cambridge

May 07, 2019

UIS enrolled all members of the University in our Google G Suite account, known as G Suite@Cambridge, on 2 May.

Upgrade Windows 7 machines before the operating system reaches end of life on 14 January 2020

Apr 30, 2019

Microsoft will stop supporting Windows 7 on 14 January 2020. The good news is that you may be entitled to a free upgrade to Windows 10, if your institution is participating in the University's EES agreement.

View all news