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How to add another user account

If you are working from home using a home computer that other members of the household share, we recommend that you create separate user accounts to keep your work-related account secure.

If the device you're using while working from home is shared by others in your family, we encourage you to set up separate user accounts to separate your work files from the 'shared' part of the device. Be sure to use a strong and unique password for the account you use to access University resources, and don't share this password with anybody. This is to minimise the risk of unauthorised access.

Adding a user account to Windows devices

Add a family account via family.microsoft.com

Go to family.microsoft.com

To set up an account, sign in with your Microsoft account and click on Add Family Member

 

Follow the instructions to fill in the details and click Send Invite

The invited person has to accept the invitation to continue further with the initial login process.

Add a family account via a Windows 10 device

Click on the Start Menu at the bottom left hand corner of the screen:

Fig 1 Start Menu

Click on the Settings cogwheel icon:

cogwheel

Click on Accounts

In the left-hand column click on Family & other users and follow the instructions.



Add a local account on a Windows 10 device

To add a local account for someone who is not connected to the family.microsoft.com portal, select Add someone else to this PC and follow the instructions.



 

Adding a user account to macOS devices

Click on the Apple icon on the top left-hand corner of the screen:



Click on System Preferences and then on the Users & Groups icon:

apple sys pref account

Click the lock icon at the bottom left-hand corner of the dialogue box to enable changes to be made. This will require you to enter the administrator password for the device.

apple lock unlock

Select the + at the bottom left-hand corner of the Users & Groups dialogue box and follow the instructions. When done, click on Create User.

apple new user

Create a Standard user account and untick the Allow user to administer this computer. This is so that you do not allow the user the ability to view and access your work files. The standard user account is the default choice.

fapple admin priv

Finally, for best practice, untick the option to Allow guests to log in to this computer.

apple guest account

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