skip to primary navigationskip to content
 

Adding a shared Exchange Online mailbox to Outlook 2016 for Windows

You can add a shared Exchange Online mailbox to your Outlook app on Windows desktops and laptops.

1

Make sure Outlook is closed.

2

Open the Windows Control Panel and click 'Mail'.

Adding mailbox Outlook 2016 screen 1


3

Click 'E-mail Accounts...'.

Adding mailbox Outlook 2016 screen 2

Bullet4

Click 'New...' to open the 'Add Account' wizard.

Adding mailbox Outlook 2016 screen 3

5

Enter the email address of the shared mailbox you wish to add. Click 'Next'.

Adding mailbox Outlook 2016 screen 4

6

Wait while the wizard locates the mailbox.

If this step fails, check that you entered the email address correctly on the previous step. You could also try the full cloud address: [Shared mailbox name]@UniversityOfCambridgeCloud.onmicrosoft.com

If problems persist, contact the UIS Service Desk.

Adding mailbox Outlook 2016 screen 5


7

If prompted, please log in with your [CRSid]@cam.ac.uk email address and UIS Password.

Adding mailbox Outlook 2016 screen 6

8

You should see a 'Congratulations!' confirmation screen. Click 'Finish' to complete the process. If you would like to modify some of the settings for this account, click on the 'Change account settings' check box and click 'Next'.

Adding mailbox Outlook 2016 screen 7

 You can then modify settings and click 'Finish' when these are complete.

Adding mailbox Outlook 2016 screen 8

9

The shared mailbox should now appear in your list of accounts. Click 'Close' and then 'Close' again to complete the 'Add Account' wizard.

Adding mailbox Outlook 2016 screen 10



10

Open Outlook. If prompted, log in with your credentials and tick the 'Remember my credentials' checkbox. Outlook will open and your new mailbox will appear on the left under your own mailbox.

UIS Service Desk


  Phone padded  01223 332999

UIS Service Status

Phone padded  Service status line: (01223) 463085
Website  Sign up for SMS/email status alerts
Website  Read major IT incident reports

UIS bITe-size bulletin


A regular newsletter aimed at the University's IT community, highlighting service and project news from UIS.

Sign up >  |  Back issues

RSS Feed Latest news

Lecture capture: Panopto planned maintenance on Saturday 4 January

Dec 09, 2019

Lecture capture recordings will be unavailable during the evening of Saturday 4 January 2020 because Panopto is undergoing an upgrade.

Major upgrade to the phone system during 28–29 December

Dec 09, 2019

The University phone service will be disrupted on Saturday 28 and Sunday 29 December while we perform the annual upgrade of the system's core software.

View all news