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Availability and bookings

Check our videoconferencing studio availablility in real-time.


The charges for videoconferencing services are as follows:

  • Studio hire, including professional videoconferencing equipment: £40 per hour
  • Studio hire for use of Skype or another desktop collaboration tool: £25 per hour
  • Hire of portable professional videoconferencing equipment: £40 per hour of conference use
  • Hire of Polycom round table camera: £25 per hour of conference use

Discounts are available for multiple bookings. For details, email .


How to book

All our videoconferencing facilities must be booked in advance. The calendar below shows real-time availability for our city centre studio (New Museums Site).

Bookings for the West Cambridge studio (William Gates Building) are managed by UIS, on behalf of the Computer Lab. Please do not go directly to the Computer Lab Reception staff.

To book, please telephone (01223 3)35477 or email


New Museums Site videoconferencing studio availability

Click on the arrows to move forward or backward a week to check availability.