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IT Help and Support

University Information Services
 

Could your team benefit from having a SharePoint Online site?

Small office teams

  • Easily maintain your own shared document library
  • Create shared group calendars
  • You don't have to waste time granting sharing permissions to people individually from your own personal filespace (e.g. OneDrive or Dropbox)
  • Never lose access to shared resources when colleagues leave
  • Keep track of your documents using version control
  • Automatic audit trails
  • Automate your file retention policies using auto-delete feature – you won't have to worry about cluttering up your filestore
  • Build your own workflows to boost productivity
  • Easily recover from accidental deletions – if one team member accidentally deletes a file, it can be recovrered from the Recycle Bin
  • Share information with individual University colleagues outside your group, and even the whole University

 

Distributed or virtual teams

  • Work anywhere there's an internet connection
  • You don't need desktop Office software to work on documents – edit documents in your browser, or using Office 365 apps
  • Secure authentication using your combined UIS Password – your credentials are stored in Cambridge
  • Access all your files when working away from the office – you don't have to rely on having a local copy
  • Edit your files directly in a browser – you don't need Office apps installed on your device
  • Mobile-friendly – SharePoint Online is designed for mobile devices
  • Work collabratively on the same file at once – you don't all have to be in the same room
  • Always work on the current version of a file – you won't get out of sync if someone else has changed a document
  • Assign tasks to your colleagues
  • Keep track of deliverables with the gantt chart view

 

Research groups

  • Free at the point of use, saving your research budget
  • Keep your collaborators up-to-date with the news alert features
  • Collaborate with external partners – you can add anyone with a Microsoft account to your SharePoint Online site
  • Publish web pages (viewable by anyone with a Microsoft account)
  • Manage your data's lifecycle – automate the deletion process when sensitive data needs to be destroyed
  • Easily manage photo libraries – drag-and-drop to upload images, and browse a thumbnail view
  • Create Wiki pages
  • Create discussion boards to keep the ideas flowing
  • Built-in audit trail means you won't have to worry about falling foul of the auditors

 

UIS Service Desk

UIS Service Status

Phone padded  Service status line: (01223 7)67999
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Website  Read major IT incident reports

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Latest news

University Wireless Service maintenance: Tuesday 21 September, 08:00–09:00

16 September 2021

The University Wireless Service will be undergoing essential maintenance between 08:00 and 09.00 on Tuesday 21 September while we apply a security software patch. This is a security update to ClearPass, which provides Wireless Service network access control. We're not expecting any disruption to service, but it should be...

Mailing list migrations from Mailman to Sympa

31 August 2021

We intend to migrate all remaining lists associated with colleges from Mailman to Sympa during the week commencing 13 September 2020. The current total is 1,567. How this will affect users of the mailing list management service Most mailing list subscribers shouldn't notice any difference. During the switchover, there will...

Managed Zone Service closedown and migration to Mythic Beasts

24 August 2021

The Managed Zone Service (MZS) is being shut down, and its data content migrated to a commercial provider, Mythic Beasts. There will be no interruption to the service, but MZS users in institutions will need to make arrangements to retain management access to their zones. What is changing? UIS set up the MZS many years ago...