skip to primary navigationskip to content
 

Benefits for users

Could your team benefit from having a SharePoint Online site?

Small office teams

  • Easily maintain your own shared document library
  • Create shared group calendars
  • You don't have to waste time granting sharing permissions to people individually from your own personal filespace (e.g. OneDrive or Dropbox)
  • Never lose access to shared resources when colleagues leave
  • Keep track of your documents using version control
  • Automatic audit trails
  • Automate your file retention policies using auto-delete feature – you won't have to worry about cluttering up your filestore
  • Build your own workflows to boost productivity
  • Easily recover from accidental deletions – if one team member accidentally deletes a file, it can be recovrered from the Recycle Bin
  • Share information with individual University colleagues outside your group, and even the whole University

 

Distributed or virtual teams

  • Work anywhere there's an internet connection
  • You don't need desktop Office software to work on documents – edit documents in your browser, or using Office 365 apps
  • Secure authentication using your combined UIS Password – your credentials are stored in Cambridge
  • Access all your files when working away from the office – you don't have to rely on having a local copy
  • Edit your files directly in a browser – you don't need Office apps installed on your device
  • Mobile-friendly – SharePoint Online is designed for mobile devices
  • Work collabratively on the same file at once – you don't all have to be in the same room
  • Always work on the current version of a file – you won't get out of sync if someone else has changed a document
  • Assign tasks to your colleagues
  • Keep track of deliverables with the gantt chart view

 

Research groups

  • Free at the point of use, saving your research budget
  • Keep your collaborators up-to-date with the news alert features
  • Collaborate with external partners – you can add anyone with a Microsoft account to your SharePoint Online site
  • Publish web pages (viewable by anyone with a Microsoft account)
  • Manage your data's lifecycle – automate the deletion process when sensitive data needs to be destroyed
  • Easily manage photo libraries – drag-and-drop to upload images, and browse a thumbnail view
  • Create Wiki pages
  • Create discussion boards to keep the ideas flowing
  • Built-in audit trail means you won't have to worry about falling foul of the auditors

 

Getting help


UIS Service Desk
General support queries

  Phone padded  (01223 7) 62999

UAS Service Desk
Administrative staff queries

  Phone padded  (01223 3) 32999

UIS bITe-size bulletin


A regular newsletter aimed at the University's IT community, highlighting service and project news from UIS.

Sign up >  |  Back issues

UIS Service Status

Phone padded  Service status line: (01223) 463085
Website padded  Sign up for SMS/email status alerts

RSS Feed Latest news

All University members now have access to Google G Suite@Cambridge

May 07, 2019

UIS enrolled all members of the University in our Google G Suite account, known as G Suite@Cambridge, on 2 May.

Upgrade Windows 7 machines before the operating system reaches end of life on 14 January 2020

Apr 30, 2019

Microsoft will stop supporting Windows 7 on 14 January 2020. The good news is that you may be entitled to a free upgrade to Windows 10, if your institution is participating in the University's EES agreement.

View all news