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Cancellation of computing accounts

This page describes the procedure for the cancellation of UIS accounts for staff, some postgraduate students, and visitors who are believed to have completed their employment, study or visit to Cambridge.

Computing accounts cancellation schedule

Undergraduates following two (affiliated), three or four year courses, Clinical Medical, Clinical Veterinary, Part 3 mathematics and LLM students are normally cancelled two weeks after the June graduation ceremony, unless continuing immediately to a further degree. Students will be warned by email at least four weeks before the cancellation date, giving an opportunity to correct the information supplied to us by the University's Student Information System, CamSIS, for instance if planning to continue to a further course. A small number of late-finishing undergraduates are cancelled in mid August.

Short-term undergraduate students following courses of a year or less will normally be included in the main undergraduate purge, but may be cancelled earlier if their course lasts for a single term. Students will be contacted by email before cancellation.

Computing accounts will be cancelled when students permanently discontinue their degree, following a warning email. Students who are intermitting or discontinuing on a temporary basis will normally be allowed to keep their accounts, with the agreement of their College.

Taught course postgraduate students following one year courses that finish by the end of July will have their accounts cancelled later in the year, unless continuing to a further degree. Students will be warned by email in late May and will be given an opportunity to tell us if they are planning to continue to another course. Postgraduate students whose courses finish after August 1st are cancelled in the Michaelmas term; again, a warning email will be sent.

Research students and other postgraduate students are included in regular, monthly cancellation runs as they complete their degree. Email is normally sent a month before the cancellation date.

Cancellations take place approximately monthly and usually (but not always) follow a Congregation. Approximately 4 weeks before a scheduled cancellation date a message is sent to everyone who has been identified as no longer being a current member of staff, student or visitor, informing them of the proposed account cancellation. There are options for the user to request a short extension to a cancellation date in the near future if necessary, as well as tell the UIS about moves to other parts of the University or to a College, continuing as a supervisor, etc.

Those who do not respond to the warning message are cancelled on the date given. Those who request a short extension are told their new cancellation date, normally the next or next but one cancellation date, and are cancelled on that date without further warning.

The expected cancellation dates of staff and student accounts are shown in the calendar below. Note that dates more than a year ahead may change if the dates of Congregations change.

If you wish to automatically receive changes then you can add the calendar by URL to your Google Apps @ Cambridge Calendar (Other calendars > Add > Add by URL) or Subscribe to it from a local calendar (copy and paste the URL into your calendar; if you click on the URL link you will either download the calendar file or import it directly into your calendar, depending on the software you use, and the information will then not be updated).

The calendar is available here.