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DS-Print subscription service charges

Charges with examples to integrate printers or MFDs into the University's Managed Print Service (MPS) - DS-Print. Additionally, information on quarterly institution statements.

DS-Print, the University's Managed Print Service (MPS) enables users in participating institutions to access networked Multi-Function Devices (MFDs) and printers from their own machines, with full logging and accounting support for the institution. The service is available whether or not the institution has a subscription to Managed Cluster Service (MCS) of desktop machines.

For institutions which have a UIS Managed Cluster, the charges for support of printing and print accounting are rolled into the overall Managed Cluster charge, except for MFDs, for which a separate charge is made.

For other participating institutions, charges are as follows (VAT to be added where applicable):

From August 2016

  • Printers:
    • £77 commissioning charge per printer, reduced to £51 each for further printers joining the scheme at the same time
    • £77 annual scheme subscription per printer, reduced to £51 for subsequent printers
    • £0.005 per-sheet charge (whether B&W or colour, A3 or A4)
  • Multi-Function Devices:
    • £295* per device charge for embedded application and licence
    • £69 per device annual charge for maintenance of licence and application support
    • £102 commissioning charge per device, reduced to £77 each for further devices joining the scheme at the same time
    • £102 annual scheme subscription per device, reduced to £77 for subsequent devices
    • £0.005 per-sheet charge (whether B&W or colour, A3 or A4)

From August 2018

  • Printers:
    • £79 commissioning charge per printer, reduced to £52 each for further printers joining the scheme at the same time
    • £79 annual scheme subscription per printer, reduced to £52 for subsequent printers
    • £0.005 per-sheet charge (whether B&W or colour, A3 or A4)
  • Multi-Function Devices:
    • £295* per device charge for embedded application and licence
    • £69 per device annual charge for maintenance of licence and application support
    • £104 commissioning charge per device, reduced to £79 each for further devices joining the scheme at the same time
    • £104 annual scheme subscription per device, reduced to £79 for subsequent devices
    • £0.005 per-sheet charge (whether B&W or colour, A3 or A4)

From August 2019

  • Printers:
    • £81 commissioning charge per printer, reduced to £53 each for further printers joining the scheme at the same time
    • £81 annual scheme subscription per printer, reduced to £53 for subsequent printers
    • £0.005 per-sheet charge (whether B&W or colour, A3 or A4)
  • Multi-Function Devices:
    • £295* per device charge for embedded application and licence
    • £69 per device annual charge for maintenance of licence and application support
    • £106 commissioning charge per device, reduced to £81 each for further devices joining the scheme at the same time
    • £106 annual scheme subscription per device, reduced to £81 for subsequent devices
    • £0.005 per-sheet charge (whether B&W or colour, A3 or A4)

* Guide price based upon:

  1. Device manufacturer
  2. PaperCut six monthly price review
  3. Number of devices joining the scheme at the same time


Charging example 1

A college subscribes to the Managed Cluster Service, MCS workstations are deployed in two locations within the college; library and computer room. A greyscale printer is deployed to the computer room providing a basic print provision, and a MFD is deployed to the library for a more complete print provision, in addition to copy and scan. The college chooses not to participate in the Common Balance credit scheme, but instead utilises a Local Balance.

No charge is directly made to support the computer room greyscale printer. Rolled up within MCS subscription charges includes a cost element covering support of the printer.
Initial integration charges and ongoing charges are due to fully support the library MFD. Charges are detailed above on this page. Charges vary depending on type of MFD being supported. An illustration can be provided of likely costs, both to integrate and ongoing costs.

The college opts to offer Local Balance operating as an overdraft balance. Expenditure offered by an overdraft balance by its nature isn't restricted in anyway. User print/copy/scan usage at the college is fully logged and recorded by DS-Print.  At a period determined by the college (e.g. termly) reports can be run by the college using tooling provisioned in the Delegated Management System (DMS). Examination of these reports detail money owed to the college by each user who has made use of DS-Print facilities during that period. Running of reports, all aspects of billing and collection of monies due (and arrears) is wholly the responsibility of the college.  
  

Charging example 2

A University faculty subscribes to DS-Print without subscription to Managed Cluster Service. The faculty deploys seven full feature MFDs throughout the main building (including a library and student computer user area) in addition to a colour printer located in a satellite office. The faculty participates in the Common Balance credit scheme.

Initial integration charges and ongoing charges are due to fully support all seven MFDs plus one printer. Charges are detailed above on this page. Charges vary depending on type of MFD being supported. An illustration can be provided of likely costs, both to integrate and ongoing costs.

The faculty participates in the Common Balance scheme. All Common Balance credit spent on print, copy or scan at any MFD or printer within the faculty is incorporated in a quarterly statement. Arrangement for due credit owed is organised and paid by University Information Service.

 

Quarterly institution statements

DS-Print include full logging and accounting support for the institution. All credit payments added by eCredit are collected by the UIS. Quarterly statements (for periods Aug-Oct, Nov-Jan, Feb-Apr and May-Jul) are sent which provides details of printing, copying and scanning done at the institution, income earned and charges due where applicable are incorporated.

Enquiries about the scheme should be addressed to