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Supported MFDs and printers

Guidance regarding DS-Print supported printers and multi-functional devices (MFDs).

DS-Print is wherever possible vendor neutral, however, choice is limited to supported devices (some offer better support than others). If you have a particular model or range in mind, we are happy to confirm suitability, level of support and how well the MFD or printer will integrate into DS-Print service. For models which DS-Print is unfamiliar with, we may ask the institution to provide an evaluation model to trial the service and evaluate that model, usually a trial can be provided free of charge depending on licencing and likely uptake of the printer or MFD under evaluation. 

All enquiries should be addressed to .

Printer/MFD baseline specification 

  • An institution will need to be connected to the CUDN
  • Network capable printer or MFD
  • Postscript compatible
  • Support Windows, Mac and Linux platforms
  • Windows print drivers must be packaged and signed

Recommended MFDs and how to procure them

Sharp is our recommended supplier. Our contract with them offers pre-negotiated prices for six MFD models, which enables Departments and Colleges to maximise savings without having to go through further competitive tenders or evaluations. Features available from the range of models include:

  • internal stapler, including staple-free stapling (up to five sheets) 
  • tri-fold and hole punch finishers
  • high-capacity paper trays
  • dual-head scanner for faster scanning
  • OCR scanning, with file output to popular formats such as docx
  • low power consumption
  • pull-out onboard physical keyboard
  • easy integration with PaperCut MF print management

New implementations of DS-Print will use only the Sharp MFD models detailed in the tender, unless you have a special requirement and contact us to make a prior arrangement. However, we'll continue to support all MFDs currently integrated into DS-Print and will work with PaperCut to ensure the best possible user experience for institutions that have a mixed-manufacturer MFD estate.

The contract was awarded after further competition under the National Education Printer Agreement (NEPA) and was facilitated and managed by the Finance Division's Procurement Services team. Purchases can be made independently of participation in the DS-Print service. Framework contract information, brochure for MFD models and contact details for Sharp are available from HE Contracts. If you have any questions related to the contract and procurement, contact Procurement Services: or (3)32233.

Preferred printers and how to procure them

In general our preference for single function printers is from the HP Enterprise range. They integrate well into the system and are fully supported. We are happy to evaluate and configure other manufacturer's ranges. Support provided by the UIS for other than HP printers will not be provided to the same level currently experienced with HP printers.

It’s recommended to procure printers via a framework agreement. NEPA is the University-elected framework for printer purchases or rental, and printer-related services. The framework agreement (available to the collegiate University) can be accessed via HE Contracts. You can submit a request for quotation (RFQ) via HE Contracts' online system – there's a screencast about this process on the HE Contracts YouTube channel. At the time of procurement, we recommend you investigate covering the cost of maintenance and consumables (toner, image drum, fuser etc.) by placing the printer under a service agreement with the supplier.