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Working with Outlook

Tame your email and calendar

With Outlook on the web and on your mobile devices, you can easily manage your email and calendar wherever you are. In this tutorial, you will learn how to organize your messages using a mobile device, share documents on the cloud, and reschedule appointments when your day changes.

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Viewing email

In Outlook, you can read emails, view blocked content, reply to emails, and forward emails to others.

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Creating and sending email

You can create and send a new email message, format the text, attach files and pictures, save a draft, and check to make sure your email was sent.

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Searching for colleagues' addresses

Outlook's auto-complete addresss search doesn't work as you may expect. For several technical reasons, the Global Address List (GAL) is currently populated with names in different formats depending on where the data is being drawn from – some by surname, some by first name or initials, and some by title. By default, Outlook searches its data from left to right, rather than on whole or partial strings as may would expect, and is context- and white-space sensitive. This can make finding your colleagues and contacts difficult unless you know exactly how their name is formatted. You can get round this by using the more advanced search option:

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Replying to and forwarding email

In Outlook for Mac, you can respond to an email message using reply, reply all, or forward.

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Sending file attachments

Attach a file to your email messages in Outlook.

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Opening, previewing and saving attachments

Attachments take up a lot of room in your mailbox. You can save space without deleting the original email by using preview your attachments, save, or delete.

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Blocking unwanted email

Outlook lets you block unwanted email or a sender, move emails from junk mail to your Inbox, and change your junk mail preferences.

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Searching and filtering emails

Use filters in Outlook 2016 for Mac to find the email messages you are searching for.

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Organising your email using folders

If you have too many messages in your Inbox, you can use folders to organize your email.

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Organise your email using rules

Use rules to organize your incoming email messages automatically.

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